6-1 How to use Preset Description Maintenance in Periodic menu?

Answer

• Go to Periodic>Preset Description Maintenance, click on the respective checkbox to Generate a list of description from your existing Chart Of Account or Sample Chart. You may also click on Add to add description.

• Go to Transactions>Transactions File Maintenance, click on drop-down button of Desp. text box, the Description Listing will be prompted for you to select.

 6-2 How to transfer transactions from one batch to another in different pc?

 Answer

Example: In PC 1, Batch 1 is title Purchase (Period 1); in PC 2, Batch 2 is titled Purchase (Period 1); we need to transfer purchase transaction from PC 2 to PC 1.

Steps: At PC 2:

• Insert blank diskette into A drive.

• Go to Periodic>Export/Import>E.I.Housekeeping, set sub-directory for ***9.DBF to A:\

• Click Apply then Exit.

• Go to Periodic>Export/Import>Export to DBF, select Export Transactions, click Ok, select batch no. from 2 to 2 and period from 1 to 1, click on Ok.

• The transactions already exported into A drive.

At PC 1:

• Insert the same diskette into A drive.

• Go to Periodic>Export/Import>E.I.Housekeeping, set sub-directory for ***9.DBF to A:\

• Click Apply then Exit.

• Go to Periodic>Export/Import>Import from DBF, Import from A:\GLPOST9.DBF, click Ok, select period to import "1‘ source batch to import "0‘, then import to batch no. ‘1‘ (click on arrow key down to select batch no.), click on Verify then click on Import.

• Check the transactions in Transaction>Print Batch of Transactions. Make sure that the transactions are fully transferred.

6-3 What is Periodic>Group to Alternate Account?

Answer

• It is used to group and transfer entries of several accounts into one single account.

• Go to General>General Ledger A/C Maintenance, identify the source account(s) to group; at Group To field, type in the account number that you want to group to. Then, go to Periodic>Group to Alternate Account, select the grouped a/c number, OK.

 6-4 How to view the transactions date and time?

Answer

Go to Periodic>View Audit Trail, select option Transaction In Account, select the relevant Period, click on Ok, Preview.